Convert Invoice PDF to Excel
An invoice PDF is easy to read and painful to re-key: the vendor and bill-to blocks sit at the top, the line items run down the middle as description / quantity / unit price / amount, and subtotal, tax, and total are stacked at the bottom in whatever layout the sender’s software chose. Copying that into a spreadsheet by hand — for accounts payable, an expense claim, or a bookkeeping import — is slow and easy to fumble. This converter reads the invoice PDF and rebuilds it as an Excel workbook: an Invoice Info sheet with the header fields, a Line Items sheet with one row per item plus a totals row, and a Warnings sheet whenever something needs a second look.
The differentiator is arithmetic validation, the invoice analogue of a bank statement’s running-balance check. Before you download anything, the tool confirms that quantity × unit price equals each line amount, that the line amounts sum to the subtotal, and that subtotal plus tax (less any discount, plus shipping) equals the printed total. Any figure that doesn’t reconcile is flagged on screen instead of being copied silently into your books. And the whole thing runs as JavaScript in your browser — the invoice, with its amounts and contact details, is never uploaded or stored on a server.
Drop your invoice PDFs here
One invoice or many — parsed entirely on this device, nothing is uploaded. Works with any invoice PDF; scanned invoices are read with on-device OCR (beta).
Free for your first 5 pages each month · Processed on your device · Arithmetic-verified output
How it works
Drop the invoice PDF
Drag one invoice or a batch into the converter below. Each is parsed on your device; scanned invoices fall back to on-device OCR (beta) automatically.
Check the arithmetic badge
The preview shows the vendor, dates, totals, and every line item, with an arithmetic badge that turns green when the line items, subtotal, and total all reconcile — and lists any discrepancies when they don’t.
Download the Excel file
One click produces an .xlsx with Invoice Info and Line Items sheets, plus a Warnings sheet only when a figure didn’t add up. It opens directly in Excel, Google Sheets, or any importer.
Invoice to Excel FAQ
What does the arithmetic check actually verify?
Three things, all against the numbers printed on the invoice itself: that each line’s quantity times its unit price equals the line amount, that the line amounts add up to the subtotal, and that subtotal plus tax — minus any discount, plus shipping — equals the total. Whatever doesn’t reconcile is highlighted on screen and written to a Warnings sheet, so a transposed digit or a bad total surfaces before it reaches your ledger.
Does this work with invoices from any tool or template?
It is layout-driven rather than template-specific, so invoices exported from QuickBooks, Xero, FreshBooks, Wave, Stripe, or a plain Word or Google Docs template all parse — the extractor reads the vendor block, the line-item table, and the totals wherever they sit on the page. Unusual layouts may leave a field blank or flag a line for review, which the preview shows you immediately.
Is it safe to run invoices through this?
The invoice never leaves your machine. Parsing, the arithmetic check, and the Excel export are all JavaScript running in your browser — you can disconnect from the internet after the page loads and the conversion still completes. Nothing is uploaded, logged, or retained anywhere.
Works with any invoice PDF
The extractor is layout-driven, so invoices from QuickBooks, Xero, FreshBooks, Wave, Stripe, or a plain document template all convert — no upload, no account, nothing stored. Scanned invoices fall back to on-device OCR (beta).