Bank Statement Converter for Accountants
Client bank statements arrive however clients send them: bank PDFs, branch scans, phone photos of paper. Before you can reconcile, categorize, or build a workpaper, someone has to turn those into rows — and rekeying is billable time spent on data entry. SheetMyBank converts statements to clean, balance-verified transactions in your browser, then exports to whatever the engagement calls for: Excel, CSV, QBO, QFX, or OFX.
The part that matters for a practice: nothing is uploaded. Client financial data is parsed on your machine and never touches a server — ours or anyone else’s.
Drop your bank statements here (PDF or photo)
One file or many — processed entirely on this device, nothing is uploaded. Scans and photos (including iPhone HEIC) are read with on-device OCR (beta).
No statement handy?
Free for your first 5 pages each month · No upload — processed on your device · Balance-verified output
Built for how a practice actually works
Confidentiality by architecture
Your duty of confidentiality doesn’t pause while a third-party server processes a client’s statement. Here there is no server in the loop — no data to breach, no copy to subpoena, no processor to disclose. Once loaded, it even works offline.
Review by exception
Every row is reconciled against the running balance. Clean rows are proven by arithmetic; broken rows are flagged in the preview and on a Warnings sheet. You tick the exceptions, not the population — the same logic as any audit sampling shortcut, except the check is exhaustive.
Scans handled in-line
The client who photographs statements on their kitchen table is a fact of life. Built-in OCR handles scans and photos without a separate tool, and the balance check catches the misreads OCR inevitably produces.
From client PDF to workpaper or ledger
The Excel export is built to drop into a workpaper: a Transactions sheet with real dates and numbers (not text), Debit and Credit columns that sum correctly, a totals row, and a Warnings sheet documenting anything that failed verification — useful evidence of review in itself. For write-up work, export QBO and feed it straight into QuickBooks, or CSV shaped for Xero’s statement import when the bank feed is missing months or the client’s bank isn’t supported.
Layouts vary by institution, so the parser works by pattern — dates, amounts, running balances — rather than fixed templates, and handles US, UK, Canadian, Australian, and other formats with their different date and number conventions. We also maintain guides for 120+ specific banks. If a layout does trip the extraction, the balance chain breaks visibly instead of the error hiding in your trial balance.
Pricing is by pages, which maps to how statement volume actually arrives in a practice: 5 pages a month free to evaluate, Starter at $30/month for 400 pages, Business at $60/month for 1,500. Want the mechanics first? The step-by-step conversion guide walks through the whole flow, or just drop a statement in the converter above.
Frequently asked questions
Is it actually true that client statements are never uploaded?
Yes — this isn’t a policy promise, it’s architecture. The parser, OCR engine, and export code all run in your browser. There is no upload step, no server-side processing, and no stored copy: nothing to breach, nothing to subpoena, nothing to list in a vendor risk assessment as holding client financial data. Once the page has loaded, conversion even works with the network disconnected.
How do I know the extracted numbers are right without ticking every row?
Every row is reconciled against the statement’s running balance: each balance must equal the previous balance plus that row’s amount. A dropped row, misread digit, or flipped sign breaks the chain at that exact point and gets flagged in the preview and on a Warnings sheet in the Excel file. A clean run means the arithmetic proves the extraction — you review the exceptions, not the whole statement.
Clients send scans and phone photos. Does that work?
Yes. If a PDF has no text layer, or the file is an image, the converter switches to built-in OCR automatically — still on your machine. OCR output goes through the same balance verification, so a misread digit surfaces as a flagged row rather than a silent error in the workpaper.
What formats can I hand off to bookkeeping software?
Excel (.xlsx) with a Transactions sheet and a Warnings sheet, CSV for anything spreadsheet-shaped including Xero’s bank statement import, QBO for QuickBooks bank feeds, QFX for Quicken, and OFX for the many tools that accept the open format. One conversion, whichever handoff the engagement needs.
How does pricing work for a practice?
By pages, not files or seats. Free covers 5 pages a month — enough to evaluate on real client statements. Starter is $30/month for 400 pages, Business is $60/month for 1,500 pages. A typical monthly statement runs 3–8 pages, so Starter comfortably covers a small client list and Business a full bookkeeping workload.