Convert PayPal Bank Statement to Excel
A PayPal statement is really three reports stapled together: a balance summary with opening and closing figures for each currency, an activity summary that buckets payments, refunds, and chargebacks, and a transaction table where every sale carries three amounts — gross, fee, and net. That structure is great for auditors and miserable for copy-paste. Sellers trying to total a month of PayPal fees in a spreadsheet end up untangling which number belongs in which column, and one misplaced figure throws the whole reconciliation off. SheetMyBank understands this layout out of the box: gross, fee, and net each get their own cell, currencies stay separated the way PayPal prints them, and transaction IDs and counterparty details come along for the ride.
On paypal.com, head to Activity, select All Reports, open the Payments tab, and choose Statements – monthly and custom; each month becomes available shortly after the 2nd. Request the PDF, then feed it to SheetMyBank in any modern browser. Conversion runs as code inside the page itself, meaning your sales data — buyer names, emails, order amounts — stays on your computer. Because PayPal shows a running balance beside every transaction, the tool can verify that each row follows arithmetically from the one before it and warn you if a line went missing during extraction.
Drop your PayPal statement here (PDF or photo)
Processed entirely on this device — nothing is uploaded. Scans and photos are read with on-device OCR (beta).
Free for your first 5 pages each month · Processed on your device · Balance-verified output
PayPal statement FAQ
Will the Excel output keep gross, fee, and net as separate columns?
It will — the spreadsheet mirrors the statement’s three amount columns, so summing the fee column instantly tells you what PayPal took for the month, and net figures are ready for your revenue tally.
I can already export a CSV from PayPal — why bother converting the PDF?
The activity CSV and the official monthly statement aren’t the same document. The statement carries opening and closing balances plus a categorised summary, and it’s the version accountants and lenders typically request — converting it means your spreadsheet matches the document on record.
How do refunds and chargebacks come out in the spreadsheet?
They keep the signs PayPal printed, appearing as debit rows in the transaction history, so subtotals and the month’s closing balance still reconcile without you re-keying anything.